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How to transfer QuickBooks to a new computer

Move or reinstall QuickBooks Desktop to another computer

Learn how to move QuickBooks Desktop to another computer.

If you need to reinstall or move QuickBooks Desktop to another computer, we’ll show you how.


Move QuickBooks to another computer using the Migrator Tool

If you’re using a US version of QuickBooks Desktop 2018 or newer as a single user, you can use the Migrator Tool to move QuickBooks to another computer and up to three company files to another computer.


How the Migrator Tool works

  • You’ll create a complex password to unlock everything that is copied to your new computer. Write the password down so you don’t forget it. You’ll only need this password once and only for the migrator tool.

  • The tool will copy up to the last three company files opened (and all supporting files) to a USB flash drive.

  • You’ll use the USB flash drive to move the files, but the Migrator Tool does all the technical work.

  • The tool will download the correct version of QuickBooks Desktop to your new computer and sets it up with your files.

  • The tool won’t reformat your drive or erase any of your other files.


Steps to setup and use the Migrator Tool

Step 1: On the old computer

  1. From QuickBooks, go to the File menu, select Utilities, and then select Move QuickBooks to another computer.

  2. Select I'm Ready, then create a one-time password.

  3. Follow the instructions to choose the USB flash drive you’ll use. Then wait for the files to be copied.

Step 2: On the new computer

  1. Insert the USB flash drive. Due to Windows security restrictions, the Migrator Tool won’t automatically open.

  2. Open the flash drive to view its files and double-click the file Move_QuickBooks.bat to start the migrator.

  3. Enter the password you created, then select Let's go.

  4. Wait for the Migrator Tool to finish. Note: This will depend on the speed of your computer and internet, and the size of your company file(s).


What to do next

Since the tool doesn’t copy some info, you might need to take a few more steps to get up and running on the new computer.

Depending on what you have on the old computer, you might need to:

  • Sign in to your payroll and payment services.

  • Sign in to Intuit Data Protect and set up your backup schedule.

  • Move over any additional company files from your old computer to your new computer.

  • Create a backup file: making a backup of your company file on your new computer is always a good idea.


To know more about Best way to access QuickBooks remotely or QuickBooks system requirements visit Apps4Rent.

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  • Mar 8 2022
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